Client accounting
Receivable actions
Once you have raised a receivable there are numerous actions you can take:
Actions
Section titled “Actions”The actions menu on the right hand side of the receivable, allows you to:
- Edit: Make any changes to the raised receivable.
- Clone: Raise another receivable with the same details.
- Void: Void the outstanding receivable.
Voiding in bulk
Section titled “Voiding in bulk”Where several receivables need cancelling, they can be voided together rather than one at a time through the actions menu. Select the receivables you wish to cancel, then choose to Void them.
Invoice State
Section titled “Invoice State”The Invoice State column allows you to:
- Raise Invoice: Create a client invoice from the receivable.
- Mark as Invoiced: Manually mark the receivable as invoiced, without creating an invoice or affecting the ledgers or Xero.
Once these actions have been taken, you’re able to:
- Clone or Void the receivable, under the ‘Actions’ menu.
- Revert the receivable to outstanding, through the ‘Invoice State’ dropdown menu.
Supplier State
Section titled “Supplier State”The Supplier State column allows you to:
- Pay Direct from Client Account: Pay the disbursement directly from the Client account. Your Client ledger will be updated accordingly and the receivable marked as invoiced.
Once this action has been taken, you’re able to:
- Clone or Void the receivable, under the ‘Actions’ menu.
- Revert the receivable to outstanding, through the ‘Supplier State’ dropdown menu.
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Pay Supplier: Automatically record the transaction on your office ledger, and as a Spend Money transaction from your office bank account in Xero.
In the Debit Office Account window, the Reference box holds the receivable’s details. It is sent to Xero, after the matter reference, as the reference on the transaction there, to help you reconcile it. Change it if you like, for example to a cheque number; leave it or clear it to send the details. It can be up to 200 characters, and it is kept only in Xero, not in InTouch.
Once this action has been taken, you’re able to:
- Clone or Void the receivable, under the ‘Actions’ menu.
- Revert the receivable to outstanding, through the ‘Supplier State’ dropdown menu.
- Raise Anticipated Supplier Payment: Automatically raise a supplier bill.
Once this action has been taken, you’re able to:
- Clone or Void the receivable, under the ‘Actions’ menu.
- Revert the receivable to outstanding, through the ‘Supplier State’ dropdown menu.
- Mark as Paid: Manually mark the supplier as paid, without posting to the ledger or raising a bill
Once this action has been taken, you’re able to:
- Clone or Void the receivable, under the ‘Actions’ menu.
- Revert the receivable to outstanding, through the ‘Supplier State’ dropdown menu.